In professional and formal email communication, the phrase “please be advised” is commonly used to inform recipients about important updates, changes, or instructions. While it is clear and professional, repeated use can sound stiff, impersonal, or outdated. That’s why learning other ways to say “please be advised” in an email is essential for effective business communication.
25 Other Ways To Say “Please Be Advised” in an Email
👉 Please note
👉 Kindly note
👉 For your information
👉 Please be aware
👉 We would like to inform you
👉 This is to inform you
👉 Please keep in mind
👉 Kindly be informed
👉 Just a reminder that
👉 We wish to notify you
👉 Please take note
👉 Please be informed
👉 We would like to bring to your attention
👉 Please be advised that
👉 We want to let you know
👉 Please note that
👉 For your awareness
👉 Kindly be advised
👉 We are writing to inform you
👉 Please consider the following
👉 We would like to advise you
👉 Please be mindful that
👉 We wish to advise you
👉 Just to let you know
👉 This is to notify you
Please note
Definition: A polite phrase used to highlight important information.
Description: Professional and widely accepted; suitable for formal and semi-formal emails.
Examples:
• Please note that the meeting has been rescheduled.
• Please note the updated deadline mentioned below.
Kindly note
Definition: A more polite variation of “please note.”
Description: Formal and respectful; commonly used in business emails.
Examples:
• Kindly note that payment is due by Friday.
• Kindly note the changes in the attached document.
For your information
Definition: Used to share information without requiring action.
Description: Neutral and professional; often abbreviated as FYI in informal contexts.
Examples:
• For your information, the policy has been updated.
• For your information, the office will remain closed tomorrow.
Please be aware
Definition: Alerts the reader to important details or changes.
Description: Polite and professional; useful for warnings or updates.
Examples:
• Please be aware that system maintenance is scheduled tonight.
• Please be aware of the revised submission guidelines.
We would like to inform you
Definition: Formal phrase used to share official information.
Description: Professional and courteous; ideal for corporate emails.
Examples:
• We would like to inform you about the upcoming changes.
• We would like to inform you that your request has been approved.
This is to inform you
Definition: Direct and formal way to introduce information.
Description: Common in official notices and announcements.
Examples:
• This is to inform you that the event has been postponed.
• This is to inform you of the updated schedule.
Please keep in mind
Definition: Gently reminds the reader of important information.
Description: Polite and conversational; suitable for internal emails.
Examples:
• Please keep in mind the deadline is approaching.
• Please keep in mind the office policy when submitting requests.
Kindly be informed
Definition: Formal phrase indicating information is being shared.
Description: Very polite; often used in official correspondence.
Examples:
• Kindly be informed that processing may take up to five days.
• Kindly be informed of the updated procedure below.
Why Using Alternatives Improves Email Communication
Using alternatives to “please be advised” helps your emails sound clearer, friendlier, and more modern. It reduces stiffness and improves readability, especially when communicating with clients or international teams. Choosing the right phrase also shows professionalism and respect, ensuring your message is well received.
Frequently Asked Questions
Why should I avoid using “please be advised” too often?
Overuse can make emails sound stiff or outdated; alternatives improve tone and clarity.
Are these alternatives suitable for formal emails?
Yes, many options are formal and ideal for professional communication.
Can these phrases be used in internal emails?
Absolutely, several alternatives work well for internal and external emails.
Do these alternatives improve email professionalism?
Yes, they enhance clarity, politeness, and reader engagement.